Lifecycle: based on the activity of the Team


The lifecycle can be based on the activity of the Team. A team counts as inactive if the amount of channel messages, reactions to channel messages and organized meetings was zero for the selected time period (7 days, 30 days, 90 days or 180 days).


Following section describes the steps for creation of Lifecycle based on the activity of the Team:


Open the Teams Manager and go to Settings from hamburger menu.


Click on "Lifecycle Management" under "Governance".



Click on button "Add Lifecycle".



Under "Calculation type" select the Activity Property, so that only the archival process starts if there is no activity in the Team. The team owner will then be asked only after X amount of days of inactivity if the team is required anymore. To use this feature, you should first disable concealed data in reports. How to disable concealed data in reports, read the following link:


https://www.solutions2share.com/microsoft-365-disable-concealed-data-reports/




After disabling concealed data in reports, the red note "Please disable concealing reports" disappears and a green check mark appears.


Enter  the following details in "Create a Lifecycle" dialog:

"Name": LC-Activity

"Description": LC-Activity

"Calculation Date":  Select "Activity" in the dropdown field.

"Extension possible": Toggle field can be set to Yes or No.


"Notification:  How many days before archiving should information for extending be sent? "

"Archive": After how many days should the team be archived? " - Select "7 days, 30 days, 90 days or 180 days " in the dropdown field.

"Delete": Toggle field: Enable Deletion of Team toggle field can be set to Yes or No.

Click on "Create" Button.

So in the case of a lifecycle based on the activity of the Team, the process starts only when there is no team activity: if the amount of channel messages, reactions to channel messages and organized meetings was zero for the selected time period - 7 days, 30 days, 90 days or 180 days.

       

This completes the functionality of Creating Lifecycle based on the activity of the Team.