Create Private Team when Approval Process disabled
Create Private Teams when Approval Process disabled
Private Teams are created when Owner of the Team wants to have full control. Only Owner and the members that are included while creating the Private Teams will have access for the same.
None of the other user will have access to the Private Teams that are created. Basically Private Teams will not be displayed to users other than the Owners and the Members. Only the Owner whoever has created this Team will be able to invite members to join this Team.
Teams are created by selecting the Templates. All the information which a Template hold will be copied to Teams too.
This section describes the steps for creation of Private Teams in Teams Manager.
These steps are to be executed when Approval Process is disabled. Deselect the checkbox "Enable Team approval process" under Settings->Setup->Approval.
Go to Teams Manager and navigate to tab "Teams".
Click on button "Create a Team".
Select "Private" from "What kind of team will this be?" dialog box.
Select "Temp-MD" from "Which Template do you want to use?" dialog box and click on button "Continue".
NOTE: Template "Temp-MD" is already created using section "Create Template" and is available in Teams Manager. Metadata fields are added to this template.
Enter the details related to the Teams in the following fields:
Team Name: This is a text field which accepts alphanumeric characters and special characters between 3 and 100. This is a mandatory field. Enter some Team name eg "Test-TEAM01".
Description: This is a text box which accepts alphanumeric characters and special characters. This accepts around 100 characters and this is not a mandatory field. Enter some description.
Owner: This is a text field and this field is by default updated with the user currently logged in. This will be the Owner of the Teams. One Owner is mandatory for the Teams, but there are possibilities to add more than one owner for the Teams. This is a mandatory field.By default this field is updated with logged in user.
Member: This is a text field and this field can hold more than one members. This is not a mandatory field. eg Enter "Alex Wilber" as member.
Note: "Alex Wilber" should be available in active users in Office 365.
Comment: This is a text field and user can enter short description about the Teams. This is a mandatory field. Enter some value.
Click on button Next.
Displays the metadata fields and user can enter data in metadata field if there are no default values that are set.
Click on button Next.
Displays the Teams Summary page with details of Basic Info, Metadata and Policy.
Click on button "Create".
Displays "Nice work" in dialog box and displays confirmation message "Team Test-TEAM01 will be created. This might take a few minutes.".
Thus Private Team is created successfully and is displayed under "My Teams".
This completes the functionality on creation of Private Teams in Teams Manager when Approval Process is disabled.