Synchronize with SharePoint List


This section details the functionality of list synchronization with SharePoint. User can synchronize the teams/yammer community/SharePoint Site/Communication Sites/Planners created in Teams Manager to SharePoint Site and vice versa.  This will synchronize the metadata fields available too.


User has to provide permission and start with synchronization process so that the data is synchronized with SharePoint List.


This section describes the steps for providing permissions for list synchronization. 


Go to Settings-Expert Mode and click on SharePoint Content under Information.


Go to tab Synchronize with SharePoint list.


Toggle field: Synchronization to a list in SharePoint


Select the Synchronization to a list in SharePoint toggle field to Yes. If this toggle field is enabled, data from Teams manager will be synchronized with SharePoint list.

If this toggle field is disabled, data will not be synchronized.


Grant Permissions button gets enabled when Synchronization to a list in SharePoint toggle field is set to yes.



Click on Grant Permissions button.


Displays a window to select the account to which the permissions are to be granted.


Select the account and click on Accept button in next page.


Permissions are successfully granted.


Click on Close button to close the window.


Warning should be provided to user that Data is currently not synchronized.

In Validate SharePoint Site URL, enter the site name "TestSITE".

NOTE:  Go to SharePoint and create a new Site TestSite.


Click on Validate Site. 


Site is validated and displayed with green tick to user.


List name field under Create and Sync SharePoint list gets enabled when user enters valid Site and it is validated successfully.


Enter the List name "List111" and click on Validation List.


After List name is validated, Synchronize button gets enabled.



Click on Synchronize button.



This creates the List name List111 in SharePoint too and displays in Site contents in SharePoint.




Displays a confirmation message to user:


Refresh the page and validation message is displayed to user that data is successfully synchronized.



Once the data is successfully synchronized, all the existing Teams, Yammer community, Communication Site, Modern Site without Groups and Planner from Teams Manager are displayed in SharePoint under List List111.



When Site is not Valid:


If Site is not valid, displays URL is not valid message to the user.



List name field under Create and Sync SharePoint list is still disabled when user enters invalid Site and it is not validated successfully. User will not be able to continue further a valid Site is entered and validated.


This completes the providing the permissions for Synchronization Teams Manager to SharePoint List.


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